Job Description

Executive Management Officer

Print (

Apply

?

Executive Management Officer

Salary

$4,177.00 - $8,194.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

OPH/AS/205250

Department

LDH-Office of Public Health

Opening Date

02/03/2025

Closing Date

2/11/2025 11:59 PM Central

• Description

• Benefits

• Questions

Supplemental Information

This position is located within the Louisiana Department of Health / Office of Public Health / Bureau of Nutrition Services / East Baton Rouge Parish.

Announcement Number: OPH/AS/205250

Cost Center: 3262107630

Position Number(s): 50568697

This vacancy is being announced as a Classified position and will be filled as a Probationary appointment.

No Civil Service test score is required in order to be considered for this vacancy.

PREFERRED QUALIFICATIONS:

• Experience in an executive management role or as an executive assistant, preferably within government or public health sectors

• Experience in policy and procedure development and implementation

• Exceptional written and verbal communication skills for internal and external communication

• Strong organizational and time-management skills, with the ability to prioritize tasks effectively

• Strong background in human resources and hiring processes

• Demonstrated experience in project management, particularly managing large, cross-functional projects with complex timelines and deliverables

• Experience in preparing and analyzing reports, including performance indicators and legislative reports

• Familiarity with the coordination and management of public records requests and audit processes

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Familiarity with project management tools and systems (e.g., MS Project, Asana, Trello)

• Experience with DocuSign or similar electronic document management systems

• Ability to interact and build relationships with senior leadership, external partners, and internal stakeholders

• Ability to work independently and exercise initiative, with a strong attention to detail

• Comfortable serving as a liaison to various stakeholders, including legislative bodies, auditors, and external organizations.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

A resume upload will NOT populate your information into your application. Work experience left off your electronic application or only included in an attached resume is not eligible to receive credit.

For further information about this vacancy contact:

Angela Selders

angela.selders@la.gov (Shambrielle.Pooler@la.gov)

LDH/HUMAN RESOURCES

BATON ROUGE, LA 70821

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.

Minimum Qualifications

MINIMUM QUALIFICATIONS:

Six years of experience in developing, managing, or evaluating administrative programs, operational programs, or special projects or initiatives within a public or private sector organization; OR

Six years of full-time experience in any field plus three years of experience in developing, managing, or evaluating administrative programs, operational programs, or special projects or initiatives within a public or private sector organization; OR

A bachelor's degree plus three years of experience in developing, managing, or evaluating administrative programs, operational programs, or special projects or initiatives within a public or private sector organization; OR

An advanced degree, or a Juris Doctorate, plus two years of experience in developing, managing, or evaluating administrative programs, operational programs, or special projects or initiatives within a public or private sector organization.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Concepts

FUNCTION OF WORK:

To serve as a special assistant and advisor to executive management. Incumbents will manage the detailed and complex analysis of issues affecting the agency in state legislation and assist with the implementation of policies and procedures necessary to achieve the goals and mission of the agency.

LEVEL OF WORK:

Program Manager.

SUPERVISION RECEIVED:

General from a Secretary, Deputy Secretary, Undersecretary, Assistant Secretary or equivalent levels.

SUPERVISION EXERCISED:

May exercise functional or direct supervision as required.

LOCATION OF WORK:

Statewide.

JOB DISTINCTIONS:

None.

Examples of Work

Executive Management Officer (EMO)

The incumbent in this position serves as Executive Management Officer (EMO) in the Administration Section in Bureau of Nutrition Services (BONS), is required to maintain a flexible work schedule and to multi-task as needed, and reports directly to the Director of BONS. This work is performed with a high degree of independence and initiative requiring the incumbent to prioritize multiple job demands and problem solve. The EMO assists in the coordination of reporting, assignments, projects and other Bureau functions that cross all Sections of the Bureau (Business, Nutrition, and Vendor).

The duties and responsibilities of this position include but are not limited to:

• Serves as the primary programmatic liaison and executive assistant to the Director of BONS

• Serves as the Human Resources (HR) Liaison for the Bureau, coordinating all postings of positions, hiring paperwork and recommendations for hires, separations, renewals of WAE contracts, and updates to BONS position descriptions

• Confers with Director of BONS on budget development, staff allocations, and recommendations for effective and efficient use of resources

• Provides assistance to BONS leadership and cross-sectional coordination for the development, revision, and implementation of administrative policies, procedures, and processes

• Under the guidance of the BONS Director, may serve as liaison to the Louisiana Legislative Auditor

• Develops and maintains tracking for all federal and state audits/reviews, including but not limited to the scheduling of on-site visits, findings, corrective action needed, and completed corrective action

• Under the guidance of the Director, leads the receiving and coordinating of responses to public records requests, engaging with LDH Legal and the USDA as necessary

• Leads the annual state fiscal year reporting of key performance indicators and values

• Manages projects by developing detailed project plans and timelines to ensure accuracy and compliance with specified deadlines

• Organizes and prioritizes critical issues and required information

• Assesses inquiries directed to Director, determines proper course of action, and delegates to appropriate individuals to manage

• Acts as point of contact between BONS/OPH Leadership and other stakeholders

• Participates in interview panels

• Serves as the Bureau's Legislative Liaison

• Coordinates with agency public information officers to ensure any media, communication, and outreach messages specific to BONS and its programs are accurate

• Participates in the preparation of federal reports, documents, studies, and audit documents

• Initiates quality improvement activities and coordinates Bureau-wide procedures and work to improve existing processes for maximum clarity, efficiency, and success

• Utilizes program data to improve efficiencies and support program integrity

• Serves as the Training Liaison for BONS

• Serves as primary DocuSign router for Bureau

• Fulfills obligation for State's emergency preparedness and response efforts as assigned during an emergency and assists impacted clinics/vendors/local agencies to assure they are back in operation as soon as possible following the event

• Travels as required to complete tasks associated with the effective operation of BONS

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at

Parental Leave- Up to six weeks paid parental leave

More information can be found at

Holidays and Leave - State employees receive the following paid holidays each year:

• New Year's Day

• Martin Luther King, Jr. Day,

• Mardi Gras,

• Good Friday,

• Memorial Day,

• Independence Day,

• Labor Day,

• Veteran's Day,

• Thanksgiving Day and Christmas Day.

*** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System ( LASERS has provided this video ( Retirement\ System.mp4) to give you more detailed information about their system

• Teacher's Retirement System of Louisiana (

• Louisiana School Employees Retirement System ( among others

  01

• Describe your experience managing multiple tasks and priorities in a fast-paced work environment.

  02

• Describe the types of reports you have prepared for senior leadership or external stakeholders and what you do to ensure accuracy and timeliness.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

Apply

Please verify your email addressVerify Email

Job Tags

Remote job, Holiday work, Full time, Work experience placement, Christmas work, New year, Local area, Flexible hours,

Similar Jobs